| ALL MEETINGS |
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| Dates all meetings Calendar current year (pdf) |
| PROCEDURES |
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| Types of Members Membership Criteria |
Practical Information for Members
CERN Computing Account and Access to CERN Resources
As a Committee Member, you need a CERN computing account (username) to access the documents, agendas and other material related to the work of your committee.
Your username is linked to your preferred e-mail address and does not need to be a cern.ch. You can view and update your account information via the Account Management Portal. If you wish to modify this data, please send an e-mail to service-desk@cern.ch. Don’t forget to inform the Secretariat as well.
To keep your computing account valid, you need to:
- Follow the Mandatory Computing Security Course within the first month after creation.
The course is valid for 36 months - Install the two-factor authentication (2FA), following the instructions here:
https://cern.service-now.com/service-portal?id=kb_article&n=KB0006587
Depending on the resources you want to access, you may need to set a different profile, as follows:
| Resources | Account, profile |
|---|---|
| CDS, SharePoint, etc | By default, access is granted to you via the CERN account (username) that you declare to the Secretariat |
| Indico | Please note that some people have several accounts declared in Indico, namely the old lightweight accounts, and that might create confusion. Consult your CERN Indico profile here: https://indico.cern.ch/user/accounts/ and make sure your preferred account to login corresponds to the username you declared to the Secretariat. |
| Burotel | To use this feature, you will be asked to create a profile. When prompted, the easiest would be to merge the general Indico account with this one, so that you can use the same username and password when booking a desk. |
The access rights are managed by the Secretariat team: don’t hesitate to contact us for assistance.
Connecting to CERN Wifi
If you have problems connecting to CERN Wifi
- with your smartphone consult this link.
- with your laptop, select the network “CERN” and make sure that in your network settings the option ‘Private wifi address’ is not active.
Access to the site and access card
When you arrive at CERN for the first time:
- outside working hours you can access the site with the Hostel Booking confirmation via Entrance A (until February 2027) or Entrance B and collect the access card during opening hours.
- during opening hours You may collect your access card at the CERN Community Support Center at building 33 , open from 7.00 a.m. to 6.30 p.m. on working days.
To renew your access card, you can visit the CERN Community Support Center either at building 33 , or building 62 (renewals only)
Hostel bookings
A few weeks before each meeting, we launch a questionnaire for you to inform us about your attendance.
You can find the questionnaires including the hostel booking in Indico: indico.cern.ch/category/15826/.
A number of rooms is reserved for the committee members for each meeting. If you wish to book a room, please indicate your date or arrival and departure in the above mentioned questionnaire. The Hostel will send you a confirmation. The standard option is a single room with bathroom; other room types are available on request.
In case you wish to book the room in advance and/or for additional days around the meeting, you can do so by e-mailing the CERN Hostel at cern.hostel@cern.ch. Please make sure that your message mentions the committee you are member of.
Available desks
Two desks are available in building 3 for committee members who need a quiet place to work between meetings. They can be booked via the application ‘Burotel’ and you need to create a profile to use it (see under ‘CERN Account and Access to CERN Resources)
Book a desk via Burotel: 3/R-014 – Desk 1 or Desk 2
In case of questions or concerns, you can always reach out to the Scientific Committees Secretariat
