Minutes of the 12th LHC Electronics Board held on 20 January 1999.

Present:

J. Christiansen, F. Corsi, Ph. Farthouat, points 4 to 7), G. Hall, M. Letheren, E. Petrolo, M. Schmelling,
P. Sharp Chairman), G. Stefanini, W. Smith, M. Turala points 1 to 3), G. Viertel.

Apologies: P. Borgeaud, F. Formenti, S. Quinton,V. Radeka

1.    Minutes of the Eleventh meeting

The minutes of the eleventh meeting were approved.

2.    Matters arising from the minutes

At the request of G. Viertel, P. Sharp clarified the motivation for the Board's recommendation to adjust the mechanism proposed by the ACES Advisory Committee for Electronics Support) for establishing the viewpoints of the experiments on electronics support issues. The reason is to facilitate the management of the experiments and to ensure the full validity of the information collected by the ACES by not by-passing the electronics co-ordinators. Since the electronics co-ordinators are also members of the LEB this adjustment would automatically avoid any danger of inconsistency between the policies and recommendations issued by the two committees. There was unanimous agreement on the matter.

3.    Preparation for the 1999 LEB Workshop at Snowmass

W. Smith updated the Board on the recent actions of the local organizing committee. The Board recommended that the membership of this committee should include a representative from the US West Coast. The poster and call for papers await the Board's final approval of the list of topics before distribution. In addition to the traditional topics treated in previous years, it was recommended to put more emphasis on software related to hardware) and the management of electronics projects. As the organization of the workshop progresses, relevant information will be added to the web site at:

http://hep.physics.wisc.edu/LEB99

The Board discussed measures that could improve the dissemination of awareness about significant issues and conclusions reached in the LEB Workshops, in particular within the technical management of the Collaborations. In order to attract a stronger participation of technical managers, the Board reviewed the balance between invited speakers and submitted papers, and the balance between plenary and parallel sessions. The guidelines to authors will request papers to clearly address important issues relevant to technical management. All paper submission will be by electronic methods only, and it was decided that authors be required to tag their papers by experiment and by topic. The tag information would be used to route submitted papers to a filtering person per experiment.

W. Smith appealed for Board members to continue to actively solicit companies for sponsorship and participation in the industrial exhibit area.

4.    Synergy between IEEE NSS-MIC Conference and LEB 2000 Workshop

In view of its reservations concerning the compatibility of the objectives of the LEB workshops with those of the large multidisciplinary IEEE conference, the Board preferred to organize an LEB Workshop in the year 2000 at a date and location differing from that of the IEEE conference. Nevertheless, the Board's Chairman will continue to explore with P. LeDu, the General Chairman of the Organizing Committee of the IEEE conference, ways in which the latter might profit from the LEB's workshop.

5.    RD48 Milestones

After receiving details of the manpower and financial resources to be contributed to the RD48 Collaboration in 1999 by the member institutes, the Board recommended the extension of the RD48 project with the following milestone:

The Board expects the RD48 collaboration to report at the next LEB workshop September 1999) and to be able to offer at that time a proven, practical route to LHC silicon detectors with enhanced radiation hardness.

6.   Common Project on COTS

In previous meetings the Board had requested a proposal to be made for a new common project to coordinate and support the selection and procurement of COTS components for electronics systems mounted on the LHC detectors or within the caverns.

M. Letheren reported that by capitalizing on the expertise gained through the RD49 project, the CERN microelectronics group is examining how a small team could be set up consisting of an engineer with expertise in radiation effects and a technician to assist with the organization of COTS radiation testing. When necessary this team should be able to access consultants with appropriate specialized COTS expertise and know-how from institutes such as ESA, NASA-JPL, Sandia National Labs, etc.

The current proposal for the role of the team is:

It is planned to seek the approbation of the LHC collaborations and then to submit a formal common project proposal along the lines outlined above. The Board unanimously supported such a proposal on condition that a COTS link person can be identified within each experiment.

7.    Role of the LEB

The Board reviewed its longer-term goals and measures to improve communication.

8.   A.O.B.

The next meeting was scheduled for 19 March 1999.